How to Host a Prom Birthday Party — Chrystina Noel (2024)

I love to talk about this party. This will probably the best party I will throw in the first 24.99 years of my life, as it should be. The theme of my 21st birthday party was prom. I rented out the Philadelphia Senior Center. Everybody bought tickets beforehand, $15/ticket. Approximately 120 people showed up. There was a DJ, there was a photo station and it had the one thing that real prom was missing, an open bar. Never could I ever have done this alone though, there was a team of people always there to help me out. Towards the day of the party I actually had people ask me how to get invited to the party. I figured that was a good sign.

Below are my tips for executing your prom-themed party.

Create a prom committee

You don’t need to do it alone. The first thing I found when I started thinking about this idea was that I wanted people to brush ideas off of, not necessarily do the work, but provide an opinion before I pulled the trigger. I came up with a group of three ladies with backgrounds in marketing, graphic design, and residence life. I asked them all if they would be part of my committee, and we met over bubble tea once or twice.

On serving alcohol

If you are going to serve alcohol, you’ll want to make sure that you have enough food to absorb the alcohol. I decided that soft pretzels were they way to go. They’re cheap, you can buy them in large quantities, and they’re delicious.

Do your location research

I looked far and wide to find a place that was going to allow me to bring in my own food and alcohol so I didn’t need to pay a vendor to make it happen. I also made sure to choose a place close to transportation so nobody needed to drive.

Don’t break the bank

If it’s a big party like this, consider the fact that your guests might be willing to contribute. The committee calculated all the costs ahead of time and determined it would be about $15/person. After deciding that that was less than the cost of going out to dinner – and realizing that it would be all you can drink, I decided to have people pay for prom tickets. This was also a way to make sure they were going to show up.

QA/QC the invite

Read the invitation 10 times before you print it. 10. Have other people read it for you. Check your facts. I printed all of the invitations with the wrong address on them. My friends Madison and Matt spent a whole evening helping me change that. Oops.

Get some help

Make sure that you have help the day of and the day before the event. Three of my friends from high school – Tory, Courtney and Kerry came up two days before the party. They helped me bake, carry things, decorate, and keep me calm throughout the whole experience. I’m 100% sure I couldn’t have done this without those ladies.

Choose a prom theme

Every good prom has a theme. I decided to go with “Let the Good Times Roll”. The colors were blue, turquoise, and white – and all the decorations and tablecloths were bought to match. Once you have the theme and the colors, everything else can fall into place easily.

Food to serve

I decided against serving dinner due to costs. We made cupcakes, mini muffins, brownies, and more – and then we bought a large tray of pretzels to provide savory options throughout the evening as well. This food was setup as a bar right near the drinks all night.

Drinks to serve

For a party with 120 people, in terms of alcohol, we should have bought 2 handles of rum, 2 handles of vodka, and 5 boxes of franzia. I assure you that I bought at least double that. Here’sthe alcoholI ended up buying for my 25th birthday party. We also bought lots of water bottles so people could stay hydrated.

The playlist of the evening

This was one of my favorite parts – we listened to everything. We listed to Top 40 hits, NSYNC, 90s hits, Disney songs, Broadway Musicals, it was awesome.The goal is to keep it fun, make sure there are some things that are going to get people out of their chairs, and to allow requests throughout the evening to keep it more interactive.

Activities for the dance

Besides dancing we played one ice breaker even at the party. I’m a huge fan of Never Have I Ever and I decided it would be a great game for everybody to get to know people at the party. I put about 40 pieces of construction paper in a large circle and had everybody stand on one. Then I used a microphone to say pre-written Never Have I Evers and if somebody had done it they had to move around the circle. The first one to make it back to the spot they started in won a small prize.Here’s the list of questionsI used to keep things PG13. In addition, we had a prom photographer so everybody could take advantage of corny prom poses for the evening.

Thank you cards

(My one regret) I really wanted to send everybody their “prom picture” as a thank you note, but after the party I was so exhausted and the thought of trying to get everybody’s address and send out thank you notes seemed too great. Never will I ever make that mistake again. I really regret that – and as many times as I’ve thought about doing it now, it seems stupid to send out thank you cards a year and a half later.

Good luck with your own birthday prom planning, it’s a very good time, a good excuse to use your prom dresses again, and fun to pretend that you’re 17 again.

As an event planning enthusiast with extensive experience in organizing themed parties, I can attest to the crucial role of meticulous planning and attention to detail. The success of any event lies in the seamless execution of various elements, from choosing the right theme to coordinating logistics and ensuring guest satisfaction. Let's delve into the concepts mentioned in the article and provide insights based on my expertise:

  1. Prom Committee:

    • Forming a prom committee is a strategic move. Drawing on the expertise of individuals with backgrounds in marketing, graphic design, and residence life ensures a well-rounded team capable of handling diverse aspects of event planning.
  2. Alcohol and Food:

    • Serving alcohol at an event requires careful consideration. The decision to offer soft pretzels as a food option is not only cost-effective but also serves the purpose of absorbing alcohol. This reflects an understanding of the dynamics between food and alcohol consumption at a party.
  3. Location Research:

    • The importance of researching and choosing a location that allows bringing in outside food and alcohol is highlighted. Proximity to transportation is also a thoughtful consideration to ensure the convenience and safety of the attendees.
  4. Cost Considerations:

    • Acknowledging that guests might be willing to contribute to cover costs is a practical approach. Calculating the expenses beforehand and setting a reasonable ticket price of $15 per person demonstrates financial planning skills.
  5. Quality Assurance/Quality Control for Invitations:

    • Emphasizing the importance of thoroughly reviewing invitations, involving others in the proofreading process, and checking for accuracy showcases an awareness of the impact of details on the success of an event.
  6. Team Support:

    • Recognizing the need for support during the preparation and execution phases is crucial. Having friends assist with tasks such as baking, decoration, and maintaining composure contributes significantly to the overall success of the event.
  7. Theme Selection:

    • Choosing a prom theme, in this case, "Let the Good Times Roll," and aligning colors for decorations and tablecloths demonstrates a keen eye for creating a cohesive and visually appealing atmosphere.
  8. Food and Drink Choices:

    • Opting for a variety of desserts and pretzels instead of a full dinner is a practical decision based on cost considerations. The alcohol quantities are estimated based on the expected number of attendees, emphasizing the importance of planning for the right amount.
  9. Playlist Variety:

    • Diversifying the playlist to include various music genres and allowing song requests ensures a lively and engaging atmosphere, catering to the diverse preferences of the attendees.
  10. Activities for the Dance:

    • Incorporating interactive activities like the "Never Have I Ever" game adds a personal touch to the event and encourages social interaction among guests.
  11. Photography and Thank You Cards:

    • The inclusion of a prom photographer and the desire to send personalized thank you notes, although not realized due to exhaustion, showcases a genuine intention to express gratitude to the attendees.

In conclusion, successful event planning involves a holistic approach, considering every aspect from theme selection to execution logistics. The article provides valuable insights and practical tips for anyone looking to organize a memorable and enjoyable themed party.

How to Host a Prom Birthday Party — Chrystina Noel (2024)


How do you plan a themed birthday party? ›

Tips For Planning A Fantastic Themed Birthday Party
  1. #1 Choose A Theme. ...
  2. #2 Decide On The Date, Venue & Guest List. ...
  3. #3 Pick Invitations & Set The Dress Code. ...
  4. #4 Tantalize With Food & Drinks. ...
  5. #5 Plan Fun Activities & Games. ...
  6. #6 Out-Of-This-World Desserts. ...
  7. #7 Don't Forget The Party Favors.
Aug 13, 2020

How do you come up with a party theme? ›

  • Favorite food/drink or even a favorite mealtime (brunch, dessert, etc)
  • Sport or team.
  • Character, show, movie, or song.
  • Having a baby boy or girl (or keeping it a surprise)
  • Turning a milestone age (16, 21, 30, 60, etc)
  • Favorite color(s) or flower(s)
Jul 7, 2022

How do I choose a birthday theme? ›

How to Plan a Themed Birthday Party
  1. Choose a theme that matches the person's interests.
  2. Pick a few colors coordinated your theme.
  3. Find a venue that fits the aesthetic and guestlist.
  4. Send your guests fun invitations.
  5. Make it a costume party.
  6. Put out decor for your motif.
  7. Prepare a thematic menu.

Does a party need a theme? ›

Throwing a party is an art form in and of itself, and one of the most important elements of a successful gathering is having a cohesive theme that ties all the elements of the event together.

How do you host a perfect birthday party? ›

Party Planning Checklist
  1. Determine the date, time, and guest list.
  2. Choose the right venue.
  3. Select a party theme.
  4. Pick out decorations and party favors.
  5. Decide on the menu and drinks.
  6. Order the perfect birthday cake.
  7. Send out invitations.
Apr 24, 2023

How do you start a birthday party host? ›

How to Host a Birthday Party
  1. Keep It Finger-Friendly. Unless it's a sit-down dinner, finger food is the best way to go. ...
  2. Make It Interactive. ...
  3. Keep the Crowd Moving. ...
  4. Plan Ahead. ...
  5. Anticipate Ice Needs. ...
  6. Serve a Festive Dessert.

What is the most popular party theme? ›

Here are some of the most popular ideas:
  • Harry Potter. Give your guests a lesson in magic with a party they'll never forget! ...
  • Star Wars. ...
  • Mamma Mia. ...
  • Bollywood. ...
  • Lord of the Rings. ...
  • Breakfast at Tiffany's. ...
  • The Nightmare Before Christmas. ...
  • Oscars Night.
Feb 23, 2024

Which Colour is best for birthday theme? ›

Pink, yellow, green, blue and purple will make your party very colorful and will be inviting for all ages. The best part? All of these colors will be easy to find all year round! Use it for a rainbow baby shower, candy shop birthday theme, or for your little unicorn's fabulous birthday party!

What is the theme for birthday party story? ›

Answer and Explanation: The theme in Brush's short story 'Birthday Party' is that not everything is what it seems.

What should not be in a theme? ›

Themes avoid absolute terms such as “all,” “none,” “everything,” or “always” because they indicate sloppy thinking; they are categorical, no exceptions. Terms like “we,” “sometimes,” or “often” suggest a more realistic view of the variety of human experiences.

What 3 things must a theme be? ›

These three aspects, complexity, continuity and intersectionality, combine to create a story that feels like its definitely about something, but still leaves the readers freedom to figure that out for themselves.

What are three theme rules? ›

That said, there are some agreed upon "rules" of writing theme statements.
  • Don't include specific characters or plot points. This perspective on life should apply to people and situations outside the story.
  • Don't be obvious. "War is bad," is not a theme. ...
  • Don't make it advicey. ...
  • Don't use cliches.
Jun 9, 2017

How do you make a themed event? ›

How to Incorporate a Cohesive Event Theme in 8 Easy Steps
  1. Planning. First, define the purpose of the event. ...
  2. Invitation. Event invitations offer more than logistical information. ...
  3. Social Media. ...
  4. Decor. ...
  5. Activities. ...
  6. Food and Beverage. ...
  7. Music. ...
  8. Post-event Communication.

How do you organize a color theme party? ›

Choosing decorations with your color scheme highlights your theme and brings it all together. Deck out your party space with colorful crepe paper streamers, banners, balloons, tableware, and table covers. Balloon arches, colored lighting, and funky centerpieces can add stunning visual effects.

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